AdVance Tour and Travel Group Tour Policies
 
1)Regarding attractions, theatres and restaurants: A “group” is considered 20 or more paying people arriving on one coach. They receive a lower rate than do individuals. A group is also allocated 2 complimentary admissions; one for the escort and one for the driver. If count drops below 20, the higher individual rate applies and the comps are not given.

2) Regarding accommodations: Group prices are based on minimums of 10, 15 or 20 rooms paid – depending on each property’s policies. In addition, a free room is given to the escort when minimums are met. When paid room count drops below property’s minimum requirement, room rates may increase and no comp room is given to the escort.

3) Regarding coach charters when included in a group booking: The price per person is based upon total coach cost divided by all paying passengers. Therefore, if passenger counts drop below that stated on the itinerary/contract, the price per person must increase accordingly. Please ask your group representative for another quote based on lower counts if needed.

4) Price per person: Prices differ as to occupancy numbers in the room (single, double, triple or quad). All prices are net, non-commissionable on group tours and include all taxes. All gratuities are included EXCEPT tips for coach driver, escorts, step-on guides, skycaps at airport, or any event not charging admission but asking for donations or gratuities.

5) Deposits: A deposit schedule will be stated on itinerary/contract. All stated deposit requirements must be followed to insure group space and seating. If no schedule is stated on your itinerary/contract, deposits are required 60 days prior to arrival. All deposits shall be in the form of money order, cashiers check, or company/group name check.

6) Rooming List: A rooming list must be faxed or mailed to reach AdVance Tour and Travel 30 days prior to arrival unless otherwise stated.If airfare is included in the itinerary $50 per person deposits are required 2 weeks after booking airfare and full payment and final passenger manifest are required 60 days prior to departure.

7) Final balance: Contract balance will be calculated from the rooming list and is due at AdVance Tour and Travel 30 days prior to arrival in the form of company check, certified funds, or bank transfer.

8) Count reduction and refund policy: After balance is paid and up to 14 days prior to arrival, count may be reduced up to 10% for refund eligibility. A $25 per person cancellation charge will be assessed and all reducible events will be refunded. No refunds for count reductions less than 7 days prior to arrival. Please consider trip cancellation insurance below.

9) Trip Cancellation Insurance: Trip cancellation, travel delay, medical & accidental insurance package bundle is available for under $7 per hundred dollars of the group travel package cost per person. Insurance purchased within 7 days of initial trip deposit will also cover any pre-existing conditions. Ask your AdVance Tour and Travel representative for a brochure on insurance coverage.

10) Deposit refund and tour cancellation policies: AdVance Tour and Travel policies coincide with supplier policies stated on the contracts entered into by AdVance Tour and Travel. Cancellation refunds differ for each theatre, attraction, lodging, motor coach, or airline. Many deposits are forfeited if tour is cancelled within 60 days prior to arrival. Some theatres, attractions, and airfares have NON-refundable deposits but these will be stated in the itinerary/contract. Generally, no deposit refunds are given within 30 days prior to arrival. If under 60 days prior to arrival, ask your group representative for a list of non-refundable deposits if your group tour is cancelled.

NOTE: exceptions do apply to the above guidelines because of the varied and numerous suppliers used to complete a tour. Ask your AdVance Tour and Travel representative as to specific questions regarding each group tour.

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                                                                                                                                                                                                           AdVance Tour and Travel 2013